Patient Information — Caring Dental of Herndon, VA
Everything you need for a smooth visit. From patient forms and insurance info to what to bring and what to expect — Caring Dental of Herndon and Dr. Ahmad Hatahet make your first visit easy in Herndon, VA.
Patient Forms
Download, print, and bring completed forms to your appointment to make check-in fast and smooth.
Patient Registration Form
Required for all new patients
Complete intake form covering personal info, dental history, full medical history, allergies, and treatment authorization.
Financial Policy & Consent
Payment & consent agreement
Our financial policies, accepted payment methods, insurance billing process, and consent for treatment.
Missed Appointment Policy
Cancellation & no-show policy
Our 24-hour cancellation policy and missed appointment fees. Please review and sign before your visit.
Notice to Patient
Privacy practices acknowledgment
Acknowledges receipt of our Notice of Privacy Practices regarding the use and disclosure of your health information.
Post-Operative Instructions
After-care for dental procedures
Care instructions after extractions, fillings, crowns, root canals, deep cleaning, and denture delivery.
Office Policy
Practice guidelines & philosophy
Our approach to dentistry, infection control standards, composite fillings policy, and emergency care information.
Forms are in PDF format. You can print them and bring the completed copies to your appointment.
What to Bring
A quick checklist to make sure you're prepared for your appointment.
What to Expect at Your First Visit
We make every appointment as smooth and comfortable as possible.
Warm Welcome
Our front desk team will greet you, confirm your insurance, and get you settled in. We aim to see new patients within 10 minutes of their scheduled time.
Comprehensive Exam
Dr. Hatahet will conduct a thorough exam including digital X-rays, a periodontal assessment, and an oral cancer screening.
Your Treatment Plan
We'll walk you through our findings clearly and honestly, discuss your options, and give you a full cost breakdown — no surprises.
Comfortable Care
Whether it's a cleaning or a restoration, we use modern techniques to keep you comfortable from start to finish.
Frequently Asked Questions
Quick answers for new and returning patients.
We encourage you to download and complete the forms before your first visit to save time. You can also arrive 15 minutes early and complete them in our office.
We see patients of all ages — from toddlers to seniors. We love working with families and treating multiple generations under one roof.
We do our best to accommodate walk-ins, especially for dental emergencies. However, scheduling ahead ensures you get the most time with Dr. Hatahet.
You are not alone — dental anxiety is very common. We offer inhalation sedation (nitrous oxide / laughing gas) and our team is trained to provide a calm, judgment-free environment. Nitrous oxide is safe, effective, and wears off quickly so you can drive yourself home.
New patient appointments typically run 60–90 minutes to allow time for a thorough exam, X-rays, and a cleaning or initial treatment if needed.
Our Location
Serving Herndon with comprehensive dental care.
Herndon
Ready to Book Appointment?
We're welcoming new patients at our Herndon office. Book online or call us today.